Faculty Advisor Jerome Bauer's

Fantasy & Science Fiction Club Website

 

 


 
 

 

Officers

President

Vice President in Charge of the Tolkien and High Fantasy Group [Steward]

Vice President in Charge of the Science Fiction Group [Captain]

Vice President in Charge of the Fantasy and Gothic Group [Archmage]

Vice President in Charge of the Cinema Group [Director]

Treasurer [Grand Nagus]

Secretary

Community Service and Outreach Officer

Publicity Officers

Webmaster

Faculty Liaison

 

Constitution

This is the second draft. Please send suggestions to washufantasy-club@yahoo.com

 

<Constitution of Science Fiction & Fantasy Club>

 

Article I. Name

 

We call ourselves the Science Fiction and Fantasy Club of Washington University in St. Louis; in shorthand, SFF.

 

Article II. Purpose

 

The purpose of the SFF shall be to provide the Washington University community with an opportunity to gather for the appreciation of science fiction and fantasy literature, media, and culture.

 

Article III. Composition

 

 

§1. The SFF shall consist of four separate but equal Branches: Tolkien and High Fantasy Group, Science Fiction Group, Cinema Group, and Fantasy and Gothic Group.

 

 

 

§2. Each group shall do as its name suggests for the purpose of facilitating discussion. There shall be regular Branch Meetings directed by one of four Branches in such a manner that there is a weekly SFF meeting (pending holidays).

 

 

 

§3. The four Branches shall be united by executives who shall convene at monthly Officer Meetings to ensure adequate diversity of themes.

 

 

§4. The executives shall establish and make public dates for semiannual General Body Meetings (recommended at the start of the semester) where attendance for all members is mandatory.

 

Article IV. Members

 

 

§1. The Science Fiction and Fantasy Club is open to all, providing that at least one-half of its members are full-time undergraduate students of Washington University.

 

 

 

§2. Membership is acquired upon the attendance of two meetings. Membership is revoked upon failure to attend a General Body Meeting without an official excuse from the Dean's Office or a favorable Verdict from an Officers Hearing; however, membership may be regained by again attending two meetings.

 

 

 

§3. Members also receive all rights and privileges associated with being a member of the SFF. Aforementioned rights and privileges include:

 

 

*Right to vote

 

 

*Right to be informed of club activities

 

 

*Right to voice suggestions and receive a response

 

 

*Right to the floor at General Body Meetings

 

 

*Right to run for elected office

 

 

*Right to be heard at an Officers Hearing

 

Article V. Executives

 

 

§1. Hierarchy

 

 

The SFF shall have 10 executive positions and a Faculty Liaison.

 

 

§2. Positions

 

 

§§1. The President

 

 

The President is the Chief Executive. Duties:

 

 

*Attend at least one meeting for at least three of the four Branches in a given month

 

 

*Attend the General Body Meetings

 

 

*Schedule and attend monthly officer meetings

 

 

*Act as Chief Magistrate of the Officers Hearing

 

 

*Perform the duties prescribed by the Election Process

 

 

*Preside over the General Body Meetings and Officer Meetings

 

 

§§2. The Vice Presidents

 

 

The Vice Presidents are the Steward, the Captain, the Director, and the Archmage; their respective Branches are the Tolkien and High Fantasy Group, the Science Fiction Group, the Cinema Group, and the Fantasy and Gothic Group. Duties:

 

 

*Attend at least their Branch Meetings

 

 

*Attend the general body meetings

 

 

*Attend monthly officer meetings

 

 

*Act as Magistrate of the Officer Hearing

 

 

*Report to the President

 

 

*Preside over their Branch meetings

 

 

§§3. The Grand Nagus (Treasurer)

 

 

The Grand Nagus is the Treasurer. Duties:

 

 

*Attend the General Body Meetings

 

 

*Attend the monthly officer meetings

 

 

*Prepare financial report for officer meetings

 

 

*Allocate the budget to ensure administrative, event, and reserve funds

 

 

*Record and report the financial situation of the club

 

 

*Attend required Student Union functions

 

 

*Maintain contact with the Student Union Treasurer

 

 

§§4. The Communications Officer (Secretary)

 

 

The Communications Officer is the Secretary. Duties:

 

 

*Attend the General Body Meetings

 

 

*Attend the monthly officer meetings

 

 

*Ensure Members are kept informed of activities

 

 

*Keep minutes and club records

 

 

*Act as reporter for the Officers Hearing

 

 

*Provide content to the Webmaster/Webmistress

 

 

*Fulfill the duties of President until a new President is appointed or elected

 

 

 

§§5. The Public Relations Officer

 

 

Duties:

 

 

*Attend the General Body Meetings

 

 

*Attend the monthly officer meetings

 

 

*Promote the SFF and its events to the Washington University Community

 

 

§§6. The Vedek

 

 

The Vedek is the Community Service Agent. Duties:

 

 

*Attend the General Body Meetings

 

 

*Attend the monthly officer meetings

 

 

*Find and create Community Service events for the SFF to participate in.

 

 

§§7. The Webmaster/Webmistress

 

 

The Webmaster/Webmistress is the Website Administrator. Duties:

 

 

*Attend the General Body Meetings

 

 

*Attend the monthly officer meetings

 

 

*Create and maintain the club website

 

 

*Post the Communications Officer's minutes and records.

 

 

§§8. The Faculty Liaison

 

 

The Faculty Liaison is a Washington University Professor. Duties:

 

 

*Attend the General Body Meetings

 

 

*Act as Chief Magistrate of the Officers Hearing in lieu of the President

 

 

*Perform the duties prescribed by the Election Process

 

 

§3. All officers' terms end twenty-four hours after the conclusion of the Spring General Body Meeting.

 

 

§4. The President, or the Faculty Liaison in Lieu of the President, shall appoint members to vacant officer positions with the Vice Presidents' approval at the officers meeting following the confirmation of vacant positions. These Appointments expire twenty-four hours after the conclusion of the next General Body Meeting.

 

 

§5. Removal of Officers

 

 

*The Officers Hearing may decide to impeach officers who are found to be derelict of duties

 

 

*An Officer's Membership may not be revoked

 

 

§6. Elections

 

 

The Election Process shall be as described:

 

 

*Elections for officer positions expiring within the next twenty-four hours shall take place during the General Body Meetings

 

 

*At least one week prior to the meeting:

 

 

 

- The President shall confer with the Faculty Liaison to nominate Members to fill the expiring Faculty Liaison position and all expiring officer positions excluding President.

 

 

 

- The Faculty Liaison shall confer with the President to nominate a Member to fill the position of President.

 

 

 

- Should there be no President, the Faculty Liaison shall nominate members for all expiring positions. Should there be no Faculty Liaison, the President shall nominate members for all expiring positions.

 

 

 

- The Communications Officer shall be given the nominations and will make them public

 

 

*At the General Body Meeting, Members may nominate other Members to be candidates for officer positions

 

 

*Members may choose to vote or abstain.

 

 

*A candidate must receive greater than half of the votes cast. If no candidate receives that amount, the candidate with the fewest votes will be removed and there will be another vote.

 

 

*A member may hold only one officer position at a time.

 

Article VI. Hearings

 

 

§1. The Officers Hearing will convene as necessary immediately following the monthly officers meeting to:

 

 

*Hear Members' appeals

 

 

*Find officers derelict of duty and impeach them if necessary

 

 

*Suspend individuals from attending SFF events who have acted in an outrageously inappropriate manner

 

 

*Strictly interpret this constitution

 

 

§2. The Magistrates will make a decision on the case. The Chief Magistrate shall preside and act as tie breaker. Magistrates and the Chief Magistrate are to recuse themselves if they have a personal stake. Should the Chief Magistrate be recused, the Faculty Liaison will act as Chief Magistrate. The Reporter shall create a verbatim record of the case.

 

VII By-Laws

 

The Officers may, by a simple majority of all officers, create by-laws that interfere neither with this constitution nor with laws or rights of the Great State of Missouri.

 

 

VIII. Crisis

 

In the event there is no President or Faculty Liaison, the hierarchy of officers shall be as follows with the highest assuming the roll of President:

 

Communications Officer -> Captain -> Steward -> Director -> Archmage -> Grand Nagus -> Public Relations Officer -> Vedek -> Webmaster/Webmistress

 

 

IX. Amendments

 

Constitutional Amendments are established by a four fifths majority of Members at the General Body Meeting after a simple majority vote in the officers meeting.

 

 

X. Cruelty

 

The SFF will not explicitly or implicitly advocate acts of cruelty toward other individuals or groups be they terrestrial, alien, or artificially intelligent, nor advocate the violation of any individual's civil rights as defined under Missouri Law.

 

 
 

Go to Official Student Club Page